Newtown Savings Bank

Human Resources Administrator

Location
Newtown, CT
Posted
Sep 10, 2017
Closes
Nov 09, 2017
Industry
Banking
Employer Type
Direct Employer
Employment Type
Permanent
Hours
Full Time

Newtown Savings Bank is seeking a motivated, detail oriented professional to assist our fast-paced HR team as a Human Resources Administrator.  This position is responsible for the day-to-day staff support of the entire Human Resources Team.  Primary duties will include: scheduling of candidates, follow-up on candidate summaries and associated forms required for talent acquisition; coordinating all training initiatives including scheduling of the employee development center; general administration including A/P processing, filing and other duties associated with the HR department.  In addition to the above responsibilities this position is also responsible for employee communications specifically the employee wellness newsletter. 

PRIMARY ACCOUNTABILITIES / RESPONSIBILITIES: 

Employment Related Activities:

Assist the Manager of Employee Relations and Talent Acquisition with various recruiting activities and employee communications.  This includes:

  • Administration of the internal job posting system.

  • Setting up job postings on different job boards.

  • Scheduling of interviews

  • Recruiting for Summer Employees.

  • Providing assistance with different recruiting events.

  • Maintaining recruiting files (both electronic and paper).

  • Assisting with additional recruiting tasks to include reference checks, background screens, collecting candidate summary sheets from hiring manager and preparing all pre-interview tasks.

  • Assisting with all employee announcements.  This will include all new hire announcements, internal transfers, and others as assigned.

  • Assembling orientation package for ALL new hires.  Create employee folder and set orientation date.

Payroll/HRIS Related Activities:

Assist the Manager of Compensation and Benefits with various HRIS functions.  This includes:

  • Filing

  • Record Retention

  • Monthly reporting

  • Updating the bank wide organization charts as needed.

  • Assisting with FDICIA tasks.

  • Employee Calling Tree for Inclement Weather

  • Employee cards (get well, congratulations, sympathy)

  • HRIS Backup

  • Payroll secondary audit report “checker”

  • New Employee Benefit Packets/Open Enrollment

  • Coordinating and distributing the employee wellness newsletter

  • Additional reports as needed

  • In addition, train as a payroll back up to the Manager of Compensation and Benefits.  Within 9 months of employment it is expected that this position will begin to mentor under the Manager of Compensation and Benefits and eventually become a third resource for payroll processing.

Employee Development Related Activities:

Assist the Manager of Organizational Development and Employee Engagement with all training and development functions.  This includes:

  • Scheduling employee training

  • Tracking all courses/seminars

  • Processing registrations

  • Monitoring and tracking annual training calendar and sending participant invitations and surveys as needed

  • Sending out and tracking training effectiveness surveys

  • Assisting with the production of training materials.

  • Audit reports as required

  • Coordinating various development programs

 Additional HR Activities:

  • Work with entire department on all audit requests and monthly reporting. 

  • Work with the Facilities Department to order business cards and conduct a compliance review.

  • Process all invoices

  • Assist the SVP of HR with special projects as assigned. 

  • Under the supervision of the SVP of HR update and maintain the personnel policy manual and job descriptions.

  • Assist with the Employee Recognition program. 

  • Assist with all of the annual bank wide events 

POSITION REQUIREMENTS:

  • A Bachelor’s degree in Human Resources and a minimum of one to two years of HR experience -OR- absent a degree, 4 to 6 years of experience in a responsible administrative position. 

  • Advanced level of experience in MS Word, Excel, PowerPoint and Publisher is a must.  Must demonstrate strong keyboard skills. 

  • Due to the very sensitive nature of the information that this position has access to; the candidate MUST be able to maintain confidentiality at all times.  The successful candidate will be asked to execute a zero tolerance confidentiality agreement. 

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed above are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Any physical demands or work conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Full time employees also receive a complete benefit package including a generous 401(k), medical benefits, paid time off, and short and long term disability programs.

Newtown Savings Bank is an equal opportunity and affirmative action employer regardless of race, gender, disability status, protected veteran status.  All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, age, marital status, national origin/ancestry, sexual orientation, gender identity, disability status, protected veteran status, or any other legally protected status.