Executive Assistant - Marketing and Sales Department

Feb 03, 2018
Feb 22, 2018
Employer Type
Direct Employer
Employment Type
Full Time
Job Description

*Marketing Executive Assistant - Exempt

Position Description

Coordinate and execute marking activities and provide administrative support for the senior leadership team of HarcoSemco.

Reports to: President

Location: Branford, CT

Grade: 5

Essential Duties and Responsibilities:

Reasonable accommodations may be made to enable individuals with disabilities to perform.

  • Coordinate and execute marketing activities for new and existing products.

  • Work with outside vendors to assist with copywriting, artwork, and web workflow for planned print and digital marketing communications.

  • Assist with the maintenance of the CRM system and marketing automation tools.

  • Assemble and edit presentations and materials for meetings

  • Maintain up to date archives of all marketing files.

  • Manage general website content and perform routine updates.

  • Assist with content management upkeep including shared drives and content libraries.

  • Attend domestic and international trade shows, satellite events, conferences and functions to

    promote HarcoSemco products as required.

  • Prepare and edit correspondence, communications, presentations, and other documents.

  • Prepare reports by collecting and analyzing information e.g. President's report.

  • Provide general administrative support, to include calendar and meeting management, coordination of leadership team meetings- set agendas, capture minutes, and follow through on action items.

  • Keep up to date with industry specific trends and activities that are utilized to communicate with

  • customers.

  • Answer critical customer phone calls and direct calls to the appropriate parties.

  • Perform General office duties such as record management, ordering of supplies, and maintaining data base systems.

  • File and retrieve corporate documents, records, and reports.

  • Make travel arrangements for Senior Leadership team.

  • Manage expense reporting for the Senior Leadership team by preparing and submitting expenses including but not limited to coding and gathering documentation.

  • Handle confidential materials appropriately and maintain a high level of integrity and confidentiality.

  • Work independently with minimal direction for completing daily tasks.

  • Must be a "US Person" as defined by US Govt. and able to work without restriction with ITAR related data.

  • Able to travel domestically and international up to 15%

Education and Experience:

  • Bachelor's degree in Marketing or Business required.

  • 3 - 5 years' experience in the work force, with prior marketing experience is a plus.

  • Knowledge of Adobe Creative Suite, CRM and marketing automation is desirable.

  • Knowledge of ERP software/systems such as Infor, Oracle, SAP, Epicor or other systems is a plus.

    Job Knowledge, Skills and Abilities:

  • Excellent organizational skills, such as time and project management and prioritization.

  • Ability to manage personal workflow in order to meet deadlines.

  • Self-motivated, confident, energetic and creative.

  • Ability to research and clearly document technical information.

  • A clear, concise writing style.

  • An eye for detail and the ability to maintain a very high level of accuracy.

  • Ability and willingness to be a positive, contributing and adaptable member of the team at all times.

  • Impeccable accuracy in document formatting, spelling, grammar and proofreading

  • Excellent skills in the use of Microsoft Outlook, Word, Excel and PowerPoint software

  • Capability to work extended hours on a periodic basis, including the potential for occasional overnight travel

  • Excellent written and verbal communication skills, including phone skills

  • Must be able to operate proactively and anticipate future needs or obstacles before they arise

  • Must be able to multi-task and work with and for diverse customers with varying leadership styles

  • Ability to maintain strict confidentiality.

    Physical Demands:

  • No physical exertion required.

  • Regularly required to sit, stand, and walk for extended periods of time.

  • Some light physical effort required.

  • Must be able to push, pull, and lift at least 15 lbs.

  • Sitting, standing, reaching, bending, and moving.

  • Manufacturing environment.

Personal Protective Equipment:

  • Safety Glasses may be required in manufacturing areas.

    Work Environment:

  • Work in an office and manufacturing environment.

  • Exposed to any number of elements, but none to the point of being disagreeable.

    AAP/EEO Statement

    HarcoSemco provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, the company takes affirmative action to ensure that applicants are employed and employees are treated during employment without regard to any of these characteristics. Discrimination of any type will not be tolerated.

    Personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

    *Subject to change with or without notice.

Company Description HarcoSemco is an award-winning designer, manufacturer, and international distributor of aerospace air data systems, gas turbine high temperature sensors, on-engine electrical cable assemblies, airframe electrical cable assemblies, and other advanced sensor products. Established in 1951, its manufacturing business was based on a need for temperature measuring devices for aircraft engines, naval nuclear reactors, and rocket engines. Since then, HARCO has extended its existing product lines and has added new technologies to include speed sensors, resistance temperature detectors, air data probes, air data computers, and innovations in high temperature and position sensing. Core design, development and manufacturing are located in Connecticut, U.S.A. with additional manufacturing in Mexico.

HARCO has consistently achieved double-digit growth over the past decade. One of HARCO's greatest strengths is our endless commitment to provide customers with innovative product solutions and continuous support. The owners of HARCO have historically made a major commitment to invest more than 50% of the company's earnings into Research & Development. This has resulted in significant innovations such as a metal matrix composite branded as SIMx for high-temperature applications and our Magneto-Optical Sensors for position sensing. Research & Development has also positioned HARCO to secure patents for several leading-edge technologies