Administrative Assistant AP

New Haven
Feb 16, 2018
Mar 01, 2018
Employer Type
Direct Employer
Employment Type
Full Time
Job Description

Administrative Assistant AP

Contract Position

New Haven, CT

Position Summary

The Administrative Assistant will provide support for the Senior Director, Quality Strategy and Operations and two other members of the Global Quality Leadership Team (VP level).

Principal Responsibilities

• Schedule meetings and manage calendars

?? Handle day to day administrative responsibilities

?? Prepare international and domestic travel arrangements, including booking flights, hotel accommodations, car service, arranging meetings and preparation of itineraries

?? Liaise with senior level executives and their staff to coordinate activities and meetings around the globe

?? Producing spreadsheets and presentations in Excel and PowerPoint

?? Handle extremely confidential and proprietary information with discretion

?? Coordinate both small and large meetings, conference calls and global video conferences including advanced preparation of materials and audio/visual facilities

?? Process invoices and expenses ensuring all are paid on time while adhering to strict compliance guidelines

?? Open and manage purchase orders in SAP

?? Responsible for filing, copying, scanning and faxing

?? Other duties as assigned


?? Experience supporting senior personnel

?? Minimum 3 years of experience using MS Office Suite (MS Word, Excel, PowerPoint and Outlook)

?? Highly proactive and willing to take initiative

?? Ability to maintain confidentiality

?? Strong relationship building skills with peers and administrative teams

?? Mature and must remain composed while multi-tasking under pressure

?? Ability to prioritize, identify problems and seek solutions

?? Excellent organizational and communication skills

?? Attention to detail

?? Ideal candidate will be adaptable to a variety of situations

?? Ability to work independently

?? Follows up with a variety of tasks in a timely manner

?? Enthusiastic person with a high level of professionalism


?? High school diploma required

?? College diploma preferred

Company Description ADPI, LLC Premier IT Staffing Company dealing with LARGE Direct Clients Only.